Overview
Position: Accounts Payable Manager
Employment Type: Full-time
Location: Remote
Reports To: Controller
FLSA Status: Exempt
EEOC Classification: Administrative Support Worker
The Accounts Payable Manager will lead the accounts payable team, oversee invoice and payment processing, maintain payment approval records, and drive improvements in controls and process efficiency.
Responsibilities
- Ensure compliance with policies and procedures for payment processing.
- Verify accuracy of payments with supporting documentation and approvals.
- Collaborate with internal teams and external vendors to meet payment deadlines.
- Manage setup of new vendors in internal systems.
- Oversee invoice reconciliation and reporting.
- Communicate regularly with stakeholders regarding payment status.
- Maintain up-to-date vendor documentation for 1099 reporting.
- Identify and implement process improvements in accounts payable.
- Assist with ad-hoc requests as needed.
- Escalate issues, risks, or questions to management promptly.
- Supervise an accounts payable team of two staff members.
Requirements
- Bachelor’s degree in Accounting or Business Administration.
- Minimum 5 years of experience in accounts payable roles.
- Proven success managing accounts payable in a multi-unit business environment.
- Strong understanding of best-in-class accounts payable processes and approval frameworks.
- Experience with financial systems including transaction input, invoice loading, and account reconciliation.
- Proficiency in NetSuite.
- Advanced skills in Microsoft Excel, including pivot tables.
- Proficiency with Microsoft Office suite (Teams, OneDrive, SharePoint, Word, PowerPoint).
- Strong knowledge of GAAP accounting and the impact of accounts payable on financial reporting.
- Excellent supervisory, analytical, leadership, and communication skills.
- Ability to identify process improvement opportunities and implement solutions collaboratively.
- Proactive communication skills to keep stakeholders informed on performance metrics and project status.
- Ability to work independently and take initiative in a fast-growing environment.
Preferred Qualifications
- Experience implementing or rolling out a new accounts payable system.
Physical Demands
- Regularly required to sit, talk, and hear.
- Occasionally required to stand, walk, and lift or move up to 10 pounds.
- Specific vision abilities required include close vision, color vision, and ability to adjust focus.
Working Environment
- Professional office environment.
- Routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Travel
- Primarily remote role with occasional visits to the support center office to facilitate invoice or check processing.
Equal Opportunity
The organization provides equal employment opportunities without regard to age, race, color, sex, religion, national origin, sexual orientation, disability, veteran status, or any other protected status by law.