Accounts Receivable Specialist

Overview

This full-time Accounts Receivable Specialist role is Remote (U.S.) within U.S. business hours, agreed with you.

The organization builds business software used to move an order from sales through the warehouse and into invoicing. Invoicing includes monthly support and maintenance fees plus project milestones that clients sign off on.

Responsibilities

• Create monthly and milestone invoices, including the PO numbers and contract references each client requests.
• Apply payments as they come in by matching them to open invoices.
  • Handle ACH, wire, and check payments.
  • Ensure purchase order numbers are included on every invoice when required.
• Follow up on overdue balances via reminder emails and calls, including maintaining notes for each account.
• Produce a weekly aging report for the finance manager.
• Perform month-end reconciliation of receivables against the bank.
• When a payment does not match an invoice, investigate the reason before applying it.

Requirements

• At least a year of experience in accounts receivable, billing, or collections.
• Experience with QuickBooks, NetSuite, Sage Intacct, or a similar accounting system.
• Proficiency in Excel (lookups, filters, and pivot tables).
• Ability to work from a quiet place with a reliable internet connection.

Preferred Qualifications

• Experience billing for a software or services company.
• Experience with Bill.com or a similar invoicing tool.

Compensation & Benefits

• Medical, dental, and vision insurance for you and your dependents.
• 401(k) with employer match.
• Paid vacation, sick leave, and U.S. public holidays.
• Yearly budget for courses, books, and certifications.
• Laptop, monitor, and home office equipment provided.

Location

Remote (U.S.)