Accounts Receivable Specialist

Overview

This is a remote, full-time Accounts Receivable Specialist role within U.S. business hours.

The organization builds software used to move an order from sales through the warehouse and into invoicing. Invoicing includes monthly support and maintenance fees, along with project milestone billing that clients sign off on.

Responsibilities

• Create monthly and milestone invoices, including requested PO numbers and contract references for each client
• Apply ACH, wire, and check payments to open invoices
• Match payments to invoices and investigate discrepancies when a payment does not match an invoice
• Follow up on overdue balances using reminder emails and calls, maintaining account notes
• Produce a weekly aging report for the finance manager
• Perform month-end reconciliation of receivables against the bank

Requirements

• At least a year of experience in accounts receivable, billing, or collections
• Experience with QuickBooks, NetSuite, Sage Intacct, or a similar accounting system
• Advanced Excel skills, including lookups, filters, and pivot tables
• Ability to work from a quiet place with a reliable internet connection

Preferred Qualifications

• Billing experience for a software or services company
• Experience with Bill.com or a similar invoicing tool

Compensation & Benefits

• Medical, dental, and vision insurance for you and your dependents
• 401(k) with an employer match
• Paid vacation, sick leave, and U.S. public holidays
• Yearly budget for courses, books, and certifications
• Laptop, monitor, and home office equipment

Location

• Remote (U.S.)
• Hours are within U.S. business hours, agreed with you.

Equal Opportunity Statement

The organization is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.