Overview
Accounts Payable Specialist (Non-Exempt, Hourly)
Schedule: 8:30 – 5:00, M-F, 37.5 hrs/week
Location: Kansas City, MO (5 days/week in office for the first 30 days. Remote work environment after the first 30 days)
Reports to: Accounts Payable Manager
This position is responsible for reviewing supporting documentation and processing invoices for payment across all locations. The role supports cash flow management, vendor relationships, and compliance with internal policies and regulatory requirements. In addition to core accounts payable duties, the specialist performs administrative and clerical tasks that support the finance team and operational efficiency.
Responsibilities
- Process and issue checks for all company locations, ensuring accuracy, timeliness, and compliance with internal controls.
- Initiate Wire and ACH payments across all locations, adhering to established procedures and regulatory requirements.
- Compile, organize, and maintain documentation including vouchers, invoices, and correspondence to support audit readiness and record integrity.
- Review invoices thoroughly for proper documentation, coding, and approval prior to payment, ensuring accuracy and compliance with firm policies.
- Prepare use tax filings on a monthly, quarterly, and annual basis, ensuring timely and accurate submissions.
- Process firm-wide credit card transactions daily, ensuring proper coding, reconciliation, and compliance with expense policies.
- Reconcile vendor statements, investigate discrepancies, and implement timely resolutions to maintain strong vendor relationships.
- Monitor, troubleshoot, and respond to internal and external accounts payable inquiries with professionalism and efficiency.
- Review, approve, and process employee expense reimbursements and firm-related invoices.
- Ensure adherence to policy and accuracy.
- Monitor Positive Pay daily to detect and prevent potential fraudulent transactions.
- Support the monthly collection of purchase card receipts and corresponding vouchers, maintaining accuracy and completeness.
- Track and verify the Non-Deductible Dues spreadsheet, ensuring accuracy and proper allocation.
- Review and process rush or priority payment requests, balancing urgency with accuracy and policy compliance.
- Assist with month-end and year-end close procedures, supporting timely and accurate reporting.
- Manage firm refunds on a daily, weekly, or monthly basis as required.
- Perform additional duties as assigned.
Requirements
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Education: Bachelor’s degree in Accounting or related field preferred.
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Experience: Minimum of 3+ years of accounts payable experience with demonstrated proficiency in:
- Managing cash flow
- Processing invoices accurately and efficiently
- Reconciling vendor accounts
- Controlling expenses
- Supporting financial integrity and operational efficiency
Previous law firm experience is required.
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System Proficiency: Experience with Aderant, or similar financial systems; adept at leveraging technology to enhance efficiency and accuracy.
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Demonstrates discretion with sensitive financial and employee information.
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Provides service to internal teams, vendors, and other external stakeholders.
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Works effectively in a team environment.
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Produces highly accurate work with attention to detail while meeting deadlines.
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Manages changing business priorities while remaining calm, professional, and solution-focused under pressure.
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Identifies opportunities to streamline processes, optimize cash flow, and enhance internal controls.
Physical Requirements
- Position is generally sedentary; involves sitting most of the time, with occasional inter-office mobility for brief periods.
- Ability to occasionally or routinely lift up to 10 – 20 lbs.
- Ability to efficiently communicate.
- Ability to perform repetitive motions.
- Ability to see and read PC screens, detect color coding, and read fine print/normal type size print.
Compensation & Benefits
- Hourly pay range: $29.00 to $33.50 per hour
- Compensation will be determined based on factors including location, skillset, experience, training, licenses, certifications, and other business or organizational needs, along with the requirements of the position.
Disclaimer
The statements above describe the general nature and level of work performed by individuals assigned to this position. They are not intended to be an exhaustive list of duties, responsibilities, and skills required.