Overview
The organization is seeking a detail-oriented and dependable Accounts Payable Specialist to join the Finance team. This role supports day-to-day accounts payable activities, including invoice review and processing, vendor data maintenance, discrepancy resolution, and assistance with month-end tasks.
Responsibilities
- Validate and review incoming supplier invoices via the Ramp AP Module.
- Review invoices for accuracy, completeness, and appropriate supporting documentation.
- Perform three-way matching of purchase orders, receiving records, and invoices where applicable.
- Research and identify invoice variances or discrepancies and drive them to resolution with vendors and internal stakeholders.
- Confirm proper general ledger (G/L) account coding and location/cost-center coding for posting to Sage Intacct.
- Maintain and update vendor master files, W-9s, and payment terms via the Ramp AP Module.
- Process and review manual check requests, including verification of supporting documentation.
- Review and process rent payments via the Ramp AP Module.
- Review and process special payment requests, including ACH transactions.
- Reconcile vendor statements and respond to vendor inquiries in a timely, professional manner.
- Assist with month-end close activities, including AP accruals, account reconciliations, and review of the AP Aging.
- Provide documentation and support for external audits.
- Support annual 1099 preparation and vendor reporting requirements.
- Identify and support continuous improvement and AP process automation initiatives.
- Assist in developing and documenting accounts payable policies and procedures.
- Participate in special projects as assigned.
- Cross-train to provide backup coverage for peer Accounts Payable and Finance positions.
Requirements
- High school diploma required; broad specialized training equivalent to two years of college, or an Associate's degree in Accounting, Finance, or a related field, preferred.
- 1 to 3 years of experience in accounts payable or a computerized accounting environment, including general ledger account coding.
- Experience with AP automation and ERP platforms (Sage Intacct) strongly preferred; prior experience with the Ramp AP Module a plus.
- Demonstrated proficiency with Microsoft Excel, Word, and Outlook.
- Strong written and verbal communication skills, with the ability to communicate effectively with vendors, supervisors, and peers.
- Ability to read, analyze, and interpret invoices and other financial documents.
- Solid mathematical aptitude, including the use of fractions and percentages as related to billing and invoicing.
- Strong analytical and problem-solving skills, with the ability to define problems, establish facts, and draw valid conclusions.
- High level of accuracy and attention to detail.
- Strong organizational and time-management skills, with the ability to manage multiple deadlines in a fast-paced environment.
- Ability to maintain confidentiality of sensitive financial and vendor information.
- Comfortable working both independently and collaboratively as part of a team.
Compensation & Benefits
- Competitive salary and comprehensive benefits package.
- Medical, Dental, and Vision Insurance.
- Flexible scheduling and remote work options.
- Paid Time Off (PTO).
- Referral Bonus program.
- Career Growth based on Performance and not Seniority.
Location
The organization is growing throughout the Northeast, Midwest, and Southeast regions.