Overview
An Accounts Payable Specialist is needed to manage accurate and timely processing of vendor invoices, employee expense reports, and payments. This role supports project accounting and helps maintain strong financial controls while working closely with vendors and internal teams.
Responsibilities
- Review, code, and process vendor and subcontractor invoices in Deltek
- Match invoices to purchase orders, contracts, receiving documentation, and other supporting records
- Verify accuracy of general ledger accounts, project numbers, phases, tasks, cost codes, and departments
- Route invoices through approval workflows and follow up on outstanding approvals
- Process employee expense reports and verify compliance with company policies and documentation requirements
- Prepare weekly payment runs, including ACH, check, wire, and other electronic payments
- Review vendor statements, respond to inquiries, and resolve invoice and payment discrepancies promptly
- Maintain accurate vendor records, including W-9 forms, payment information, insurance documentation, and other required records, in accordance with company policies and record-retention standards
- Support new-vendor setup and independently verify requests to change vendor banking information
- Monitor accounts payable aging and identify past-due invoices, credits, duplicate payments, or unusual items
- Support cash-flow planning by providing accurate information about upcoming payment obligations
- Prepare accounts payable accruals and support the monthly accounting close
- Reconcile accounts payable subledger activity to the general ledger
- Assist with year-end Form 1099 preparation and reporting
- Provide documentation and support for financial audits, project audits, and compliance reviews
- Collaborate with project managers, accounting personnel, procurement, and operations to ensure costs are recorded accurately and promptly
- Identify and help implement improvements to accounts payable procedures, workflows, and internal controls
- Perform other accounting and administrative responsibilities as assigned by the Controller
Requirements
- Hands-on experience with Deltek Vantagepoint or Deltek Vision accounting software is required
- At least three years of accounts payable or related accounting experience
- Working knowledge of general ledger coding, project accounting, and month-end close procedures
- Experience processing a high volume of invoices while maintaining accuracy and meeting deadlines
- Proficiency with Microsoft Excel, Outlook, and other Microsoft 365 applications
- Strong attention to detail, organization, problem-solving, and follow-through
- Strong written and verbal communication skills
- Ability to handle confidential financial and vendor information professionally
- Ability to work independently while collaborating effectively with employees, project managers, and vendors
Preferred Qualifications
- Accounts payable experience in engineering, construction, data centers, systems integration, government contracting, or another project-based organization
- Experience with purchase orders, subcontractor invoices, project cost coding, reimbursable expenses, and approval workflows
- Familiarity with Form 1099 reporting and vendor compliance requirements
- Experience supporting multiple projects, departments, or legal entities
Education
- Associate or bachelor's degree in accounting, finance, business administration, or a related field
Compensation & Benefits
Pay Range: $78,750 - $95,812.50 USD per year (Remote, United States)
Benefits include:
- Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
- Dental and vision plans
- Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
- 401k with company match and self-directed brokerage account option
- PTO including additional paid time off during the last week of the year
- Company paid life insurance coverage for employees and their eligible dependents
- Short and long-term disability, AD&D coverage
- Professional development opportunities, tuition reimbursement and professional licensing assistance
- Paid parental leave after one year of employment
CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is a reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.
Location
Remote — work virtually from anywhere in the United States.
Travel / Relocation Requirements
- Up to 5% travel; may include travel to any or all 50 US states
- Must be located near a major US airport
- Effective May 7, 2025, and in accordance with U.S. federal regulations for domestic air travel, a valid REAL ID (or an acceptable alternative, such as a passport) is required for travel associated with this position
- Travel may involve transportation by car or plane depending on the destination and nature of the business need
Physical Demands
- Ability to remain in a stationary position for extended periods while working on a computer
- Ability to move through offices, project sites, and facility environments as needed
- Ability to occasionally lift or move items up to 25 pounds