Overview
This role involves managing accounts receivable and billing for construction-related projects. The position requires construction industry experience and strong proficiency in QuickBooks. Responsibilities include invoicing, collections, payment processing, account reconciliations, and maintaining accurate financial records to support timely cash flow.
Responsibilities
Accounts Receivable & Billing
- Generate and distribute customer invoices accurately and on schedule.
- Process progress billings, time-and-material billings, and project-related invoices.
- Monitor accounts receivable aging reports and follow up on outstanding balances.
- Post customer payments, credit memos, and payment adjustments.
- Reconcile customer accounts and resolve billing discrepancies.
- Maintain accurate billing records and supporting documentation.
Construction Accounting Support
- Partner with Project Managers to ensure accurate billing of completed work.
- Track contract values, change orders, retainage, and payment applications.
- Assist with AIA billing, lien waivers, and project closeout documentation.
- Support job cost tracking and project financial reporting.
- Maintain accurate project records and contract documentation.
Collections & Customer Service
- Contact customers regarding past-due invoices and payment status.
- Research and resolve payment issues and invoice disputes.
- Build positive customer relationships to support timely collections.
- Prepare collection reports and provide updates to management.
Financial Reporting & Reconciliation
- Reconcile accounts receivable balances and customer accounts.
- Assist with month-end closing activities.
- Maintain accurate records within QuickBooks and related accounting systems.
- Prepare reports related to cash receipts, aging, and outstanding balances.
Administrative Support
- Maintain electronic and hard-copy financial records.
- Assist with audits and document requests.
- Collaborate with Accounts Payable and Payroll teams as needed.
- Support process improvements that increase efficiency and accuracy.
Requirements
- Construction industry experience.
- Strong proficiency in QuickBooks.
- Experience with construction contract-related billing processes, including:
- Progress billing
- Change orders
- Retainage
- Lien waivers
- Project-related accounting processes
Preferred Qualifications
- Experience supporting AIA billing and project closeout documentation.
- Experience with job cost tracking and project financial reporting.
Compensation & Benefits
- Not specified in the provided description.
Location
- Not specified in the provided description.