Overview
The organization is seeking a Staff Accountant (GL AP AR) to support financial operations for commercial and federal government contracts. This staff role focuses on daily general ledger (GL), accounts payable (AP), and accounts receivable (AR) transaction processing, with an emphasis on accuracy, timeliness, and compliance.
Responsibilities
Accounts Receivable (AR)
- Assist the Senior Accountant (Projects) in preparing and submitting invoices in accordance with contract requirements and timelines.
- Track receivables and follow up on outstanding invoices.
- Reconcile billed amounts with contract funding and approved work.
- Maintain accurate records of invoices and collections.
Accounts Payable (AP)
- Process vendor and subcontractor invoices in a timely and accurate manner.
- Validate invoices against contract terms, purchase orders, and approved funding.
- Coordinate with internal teams to resolve discrepancies.
- Support timely payments to vendors and subcontractors.
Financial Tracking and Reconciliation
- Maintain organized and accurate financial records.
- Reconcile invoices, payments, and account balances.
- Assist with financial and regulatory reporting to internal and external parties.
- Track contract funding and expenditures.
Compliance and Documentation
- Ensure financial activities align with contract requirements and internal policies.
- Maintain documentation to support audits and financial reviews.
- Follow established financial controls and processes.
Coordination and Support
- Communicate with internal teams and external partners regarding vendor and subcontractor invoices and payments.
- Support the Accounting team with reporting and administrative tasks.
- Assist with ad hoc financial requests as needed.
Requirements
- Associates or undergraduate degree in Accounting, Finance, or related field.
- 3 to 5 years of experience in accounts receivable, accounts payable, or general accounting support.
- Strong understanding and experience with AP invoice processing, AR billing, AP and AR payment processing, and GL accounting.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and meet deadlines.
- Proficiency in Microsoft Excel, Quickbooks Online, Deltek Costpoint or Unanet, and other financial systems.
Preferred Qualifications
- Undergraduate degree in Accounting, Finance, or related field.
- Experience supporting commercial and federal government project accounting and contracts.
- Familiarity with contract invoicing requirements or government accounting systems.
- Experience working with subcontractors and vendor management.
Compensation & Benefits
- Base salary: $65,000 - $80,000
- Bonus eligibility: Yes
- Benefits:
- Medical insurance (100% paid for the employee/family)
- Voluntary dental and vision insurance (employee-paid)
- Company-provided HSA
- 401(k) match
- PTO and Sick Leave
Work Style
- Detail oriented and organized.
- Reliable and consistent in execution.
- Proactive in following up on outstanding items.
- Clear and professional communicator.
- Willing to learn and grow within a structured environment.