Finanance Administrator (Remote)

Overview

The organization is seeking a highly organized, detail-oriented Finance Administrator to support the day-to-day financial operations. This is a hands-on role focused on accurate processing of financial and administrative tasks, with clear communication and reliable handoffs across the existing finance team. The position is fully remote and requires very high attention to detail.

Responsibilities

• Support customer invoicing and accounts receivable, including follow-up through to collection
• Support accounts payable and vendor payments, processing accurately and on time
• Process employee expense reports and reimbursements
• Review timesheet and expense submissions for accuracy and completeness
• Support payroll processing and data entry to keep records accurate
• Help set up and maintain financial and administrative systems, procedures, and checklists
• Prepare and organize financial records and supporting documents for the finance team
• Flag discrepancies, missing documentation, and timing issues early
• Assist with general administrative tasks across the organization
• Work extensively with numbers, spreadsheets, and financial data

Requirements and Qualifications

• Background in finance, accounting, business administration, or a related field, or equivalent hands-on experience
• 4+ years of experience in a fast-paced environment working with invoicing, payables, and financial systems
• Hands-on experience with accounting software such as Xero
• Experience with timesheet and expense platforms
• Familiarity with payroll processing or data entry
• Very high attention to detail
• High comfort and accuracy working with numbers and spreadsheets
• Strong Microsoft Office skills, particularly Excel
• Highly productive, dependable, and detail-oriented
• Able to prioritize and manage multiple deadlines
• Must have strong Spanish and English language skills
• Strong written and verbal communication skills
• Able to work independently and maintain discretion with confidential financial information

Location

Fully remote