Overview
This fully remote role supports timely payroll processing and related accounting responsibilities, including maintaining records, preparing and filing tax reports, managing voluntary and involuntary deductions (such as levies and garnishments), and updating procedures. As business needs require (10% of the role), the position also assists with Accounts Payable tasks.
The position performs complex, detailed, and disciplined work using standard methodologies in analysis, documentation, implementation, and support of accounting and finance procedures.
Responsibilities
Accounts Payable (10% of time)
- Process vendor invoices for payment, including matching to purchase orders/contracts, coding to the correct GL accounts, and obtaining required approvals
- Research and resolve vendor invoice discrepancies, past-due balances, and payment inquiries
- Assist with new vendor set up and maintenance, including W-9 collection and 1099 reporting support
- Support timely and accurate processing of check runs, ACH, and wire payments
- Assist with monthly Accounts Payable reconciliations and review of aging reports
- Provide backup coverage to the Accounts Payable team during peak periods, absences, or as workload requires
- Maintain strict confidentiality regarding all employee and financial information
Payroll (90% of time)
- Prepare and submit accurate payroll processing using the Ceridian/Dayforce platform for both exempt and non-exempt employees on a bi-weekly basis
- Work with managers to ensure employee hours are submitted accurately and approved on a timely basis every pay period; resolve discrepancies directly with employees and/or their manager
- Update employee records related to 401k deferrals, employer match, and 401k loans in the payroll system
- Verify and process 401k payroll data to ensure timely submissions
- Set up correct garnishment and tax levy calculations as required, and complete/process required paperwork
- Process off-cycle payrolls as needed
- Ensure compliance with federal, state, and local payroll tax laws, including final pay rules and municipality tax setups
- Process accurate and timely year-end reporting as it relates to W2 and 401K census
- Generate payroll analytics prior to payroll funding to ensure accuracy
- Partner with Human Resources, FP&A, and third parties to ensure payroll system configurations are optimized
- Create and maintain payroll and general accounting standard operating procedures and establish consistent policies
- Assist with successful quarterly and year-end audits in areas related to payroll and general accounting inquiries
- Serve as the point of contact for all payroll-related and operating expense questions
- Research, analyze, and resolve problems or questions; proactively work with team members to reduce issues and create positive outcomes
- Complete assigned balance sheet reconciliations in a timely manner
- Perform other duties as assigned
Requirements
- Bachelor’s in Accounting or related field, or equivalent combination of education and experience
- 2-3 years of payroll processing experience
- Experience running payroll in a multi-state environment
- Strong background in payroll tax compliance, reconciliation, and reporting
- Previous experience with all types of garnishments, levies, liens, support orders, and subpoenas
- Familiarity with benefits rules and regulations
- Superior knowledge of Microsoft Excel and analytical reporting
- Excellent problem solving, organizational, and communication skills
- Must be fully vaccinated (with proper documentation) or be exempt pursuant to the organization’s exemption process prior to start date, as a condition of employment
- Must pass the following background checks:
- Child Abuse Clearance
- FBI Criminal Background Check
- Pennsylvania State Police Criminal Record Check
- Medical screenings (Physical, TB, and Drug test)
Preferred Qualifications
- 4-5 years of payroll processing experience, including time in Ceridian/Dayforce
- Previous experience implementing new or replacement payroll systems
- Certified Payroll Professional (CPP)
- Experience with Accounts Payable functions (invoice processing, vendor management, or AP reconciliations)
Compensation & Benefits
Full-time benefits include:
- Comprehensive health insurance (Medical, Dental, Vision, Accident, Critical Illness, and Hospital Indemnity)
- Basic Life and AD&D, Short and Long-Term Disability (paid by the employer)
- Voluntary Life insurance option for employees and their families
- Health Savings Accounts with $1,000 to $2,000 employer contribution depending on plan
- Flexible Spending Accounts (health care and dependent care)
- 401k company match after 6 months: 50% of deferrals up to 6% of compensation
- Generous PTO starting at 160 hours accrued annually and 12 recognized holidays
- Company-paid parental leave available to eligible employees
- Employee Assistance Program
- After 90 days, auto enrollment in the 401k plan
Location
Fully remote position available in: AL, AR, AZ, CA, CO, CT, DC, FL, GA, IL, IN, KS, KY, LA, MD, ME, MI, MN, MT, NC, NJ, NY, OH, OR, PA, SC, TN, TX, VA, WA, WI