Senior Bookkeeper || Work From Home || Up to 90k

Overview

Employment type: Full-time

Shift: UK working hours

Work setup: Work from home

This role owns day-to-day finance operations across Accounts Payable (AP), Accounts Receivable (AR), VAT, and month-end reporting, using Xero and related systems.

Responsibilities

• Own end-to-end AP and AR activities in Xero, including:
  • Managing the accounts inbox for supplier invoices, statements, remittances, and internal queries
  • Coding and processing supplier invoices in Xero for approval
  • Preparing weekly or fortnightly supplier payment runs for release by an authorised reviewer
  • Reconciling supplier statements, including manufacturers and freight or duty charges
  • Checking claim refunds and credit notes
• Manage receivables and sales processing, including:
  • Raising invoices in Xero and ERP, including wholesale invoices to stockists
  • Raising wholesale deposit and proforma invoices from ERP and NuORDER
  • Posting sales and invoice uploads for A2X, Shopify USD, eBay, Global-e, and John Lewis
  • Chasing overdue wholesale accounts and keeping the aged debtors list current
  • Reconciling marketplace remittances and deductions from partners
• Handle cash and card reconciliations:
  • Reconcile bank accounts and card statements daily or weekly
  • Reconcile payouts from Shopify, PayPal, Klarna, and other payment providers for the UK and US sites
  • Produce the USD payout report, and the eBay and HA reconciliations
  • Manage company cards: record cardholder and business purpose, collect receipts, and reconcile in Xero
• Support multi-currency accounting and FX differences, including USD
• Maintain consistency between stock and cost of sales figures:
  • Keep stock movements in ERP and ensure stock and cost of sales figures in Xero agree
• Run month-end close and reporting:
  • Perform accruals, prepayments, and balance sheet reconciliations
  • Maintain the fixed-asset register
  • Prepare the monthly management accounts pack for review
  • Prepare monthly and quarterly royalty reports for review
  • Provide channel-level sales and margin data for UK, US, wholesale, and marketplaces
• VAT and compliance:
  • Prepare quarterly VAT returns under Making Tax Digital for review and filing by an authorised reviewer
  • Handle import VAT and duty correctly, including postponed VAT accounting
  • Prepare year-end schedules and support external accountants
• Payroll support: payroll runs through an external provider and the Financial Controller loads monthly changes; whether this role supports it is TBC
• Systems and process improvement:
  • Implement and work with AI tools for AP and AR
  • Maintain Xero bank rules, receipt capture, and approval workflows
  • Document finance processes and playbooks

Note: Payment release, statutory filings including VAT returns, and anything above delegated limits stay with an authorised reviewer.

Requirements

• Systems:
  • Xero
  • ERP (Zedonk, NetSuite, SAP or similar)
  • A2X, Shopify, eBay, Global-e, John Lewis, NuORDER
  • Payment providers, receipt capture
  • Excel or Google Sheets
  • Company bank accounts (access levels TBC)
• Must have:
  • Owned AP and AR end to end in Xero
  • 5+ years in bookkeeping or accounting, with at least 2 years supporting UK businesses
  • UK VAT and Making Tax Digital experience
  • Run a month-end close independently
  • Strong Excel or Sheets skills (lookups, pivots, reconciliations)
  • Ability to work independently on UK hours, with clear written English

Preferred Qualifications

• Implementing and working with AI tools in a finance workflow
• ERP experience, ideally Zedonk
• A2X or similar ecommerce-to-Xero connector experience
• Retail, ecommerce, or fashion experience with stock and multiple sales channels
• Multi-currency and marketplace reconciliation
• Qualification such as AAT Level 4, part-qualified ACCA or CIMA, or Philippine CPA
• Xero Advisor certification

Compensation & Benefits

• Competitive compensation package aligned with skills and experience
• Night differentials pay to help maximize earnings
• Comprehensive HMO coverage, including a free dependent on Day 1
• Employee referral program with rewarding incentives
• 20 days of annual leave
• Engaging team activities and events

Location

• Work from home (UK working hours)